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Proceeding of Board of Education Regular Business Meeting – November 15, 2017

PRESENT – Ronald Kardash, Mary Beth Hudyncia, Jeffrey Jones, David Przestrzelski, and Todd McFee.

ABSENT -Jami Stevens, Mary Beth Hudyncia,  and Jeffrey L. Jones (arrived at 6:35pm)

OTHERS -David W. Ziskin, Ed.D., Superintendent of Schools; Rebecca J. Smith, Secretary to the Superintendent; Carl J. Rockefeller, Business Manager; Jessica Sanders, Human Resources; Philene Hudson, Accounting; Students: Kaylee Atkins, Emile Swank, Chelsea Paddon, Eliza Cechnicki, Hannah Leonard, Louis Calbet, Rhyonn Ford, Victoria Wilday, Emily Marsh; Eryka Swank, Jasmine Van Avery; and Evan Staples; Denise Smith,  Faculty.

CALL TO ORDER – President Kardash called the Regular Meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE

TIME FOR VISITORS -Stan Cwynar, Cwynar and Company, presented the 2016-2017 District Audit Report. He noted to the Board that there were no significant audit findings this year and commended Mr. Rockefeller, Mrs. Hudson and Mrs. Sanders for their diligence in the daily accounting practices of the district. The Board thanked Mr. Cwynar for his report and thanked Mr. Rockefeller and his staff. Mr. Rockefeller asked the Board to accept the Audit Report for 2016-2017. Mr. Przestrzelski moved, seconded by Mr. McFee to accept the 2016- 2017 Audit Report as presented by Stan Cwynar & Company. AYES: Kardash, Przestrzelski, McFee and Bartholomew.  NAYES: None.  ABSTAIN: None.  Motion  Carried.

ACCEPT MINUTES- Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mr. Bartholomew to approve the minutes of the Regular Meeting held on October 11, 2017.  AYES:  Kardash, Przestrzelski, McFee and Bartholomew.  NAYES: None.

ABSTAIN: None.  Motion Carried.

ACCEPT FINANCIAL REPORTS -Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mr. Przestrzelski to accept the following financial reports: Treasurer’s Report for Money Market, Payroll, ACH Savings, Special Reserve and General Fund for September and October 2017; Budget Reports for September and October 2017; Treasurer’s Report for Extra Classroom Funds for September 2017; and Claims Auditor’s Report for September and October 2017. AYES: Kardash, Przestrzelski, McFee and Bartholomew. NAYES: None. ABSTAIN: None. Motion Carried.

COMMITTEE REPORTS – Support Services Committee: Dr. Ziskin noted that the Support Services Committee met to discuss bus purchases and a change in copier services. Mrs. Hudson and Mr. Rockefeller provided the Board with information regarding bus purchase. They noted they received quotes from Leonard Bus Sales, Main Motorcar, and NY Bus Sales for a 72 passenger bus, a 24 passenger bus and a AWD Dodge Durango. Mrs. Hudson noted the proposition would be included on the May 2018 ballot.   Upon the recommendation  of Mr. Rockefeller, Mr. McFee moved, seconded by Mr. Bartholomew to approve including the Bus Purchase Proposition in the amount of $230,000.00 on the May 2018 Ballot. AYES: Kardash, Przestrzelski, McFee and Bartholomew.  NAYES: None.  ABSTAIN: None.  Motion Carried.  Mr. Przestrzelski moved, seconded by Mr. Bartholomew to approve sending a Letter of Intent to Purchase to Leonard Bus Sales, New York Bus Sales, and Main Motorcar so that we may  receive the vehicles over the summer if we receive a positive vote in May. AYES: Kardash, Przestrzelski, McFee and Bartholomew.  NAYES: None.  ABSTAIN: None.  Motion  Carried.

Mr. Jones arrived

Mr. Rockefeller and Mrs. Hudson provided the Board with information regarding a change in copier services. Mrs. Hudson noted that currently we have a contract through Ricoh. She has received proposals from Ricoh and Eastern Managed Print Network.  Mrs. Hudson and  Mr. Rockefeller informed the Board that we would realize a significant savings over 5 years by contracting with Eastern and receiving BOCES Aide.  Upon the recommendation  of Mr. Rockefeller and Mrs. Hudson, Mr. Bartholomew moved, seconded by Mr. McFee to contract with Eastern Managed Print Network for our copier services. AYES: Kardash, Przestrzelski, McFee, Bartholomew,  and Jones.  NAYES: None.  ABSTAIN: None.  Motion Carried.

PREVIOUS BUSINESS – Nothing at this time

NEW BUSINESS – Nothing at this time

BUSINESS MANAGER – Mrs. Sanders provided the Board with the Tax Collector’s Report. 86.16% of the taxes were collected this year. Upon the recommendation of Mr. Rockefeller, Mr. McFee moved, seconded by Mr. Jones to accept the Tax Collector’s report. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Canied.

Mr. Rockefeller noted that with the passing of one time District Treasurer, Shirley Bouck, the position needed to be filled. Upon the recommendation of Mr. Rockefeller and Dr. Ziskin, Mr. McFee moved, seconded by Mr. Bartholomew to appoint Philene Hudson to the position of District Treasurer and Jessica Sanders to the position of Deputy District Treasurer. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones.  NAYES: None.  ABSTAIN:  None.

Motion Carried. The Board and the entire District Office staff expressed their sympathy in the loss of Shirley.

ADMINSTRATOR REPORTS – Dr. Ziskin excuse the Administrator’s from this meeting. He presented their reports to the Board. Mrs. Crisman’s report to the Board included the October Students of the Month, upcoming events, and the faculty meeting slideshow. She also provided a list of things she and her staff are doing to continue to accomplish the goals set by the  Board.

Dr. Larrabee’s report to the Board consisted of December Students of the Month and the Fall Haiyest Ball. She also provided a list of activities her staff has done which continue to be in-line with the goals set by the Board.

Mrs. Canallatos’ report included key special education statistics as well as a list of items her department continues to use to accomplish the goals set by the Board.

INFORMATIONAL ITEMS- Conference Report: Dr. Ziskin provided the Board with a report from Mrs. Lori Fredericks regarding the l6th Annual Autism Conference she attended.  She  noted she gained a lot of information relating to our students as well as new ideas and strategies  to help our students in their day to day learning.

Basketball Game Admission: Dr. Ziskin asked the Board to consider no longer charging for admission to our basketball games. He noted the cost of admission does not exceed the cost of the staff. He asked that we still continue to have door monitors but no longer charge admission. The Board agreed.

Fitness Center:  Dr. Ziskin also asked the Board to consider opening the fitness center again this year. The Board also agreed to open the fitness center from January 2nd to April 30.

Hazardous Waste Compliance Inspection: Dr. Ziskin noted the Hazardous Waste Compliance Inspection was conducted and everything was found to be   satisfactory.

Smart Bond Update: Dr. Ziskin informed the Board he received an email last week regarding our

Smait Bond Application which included a few things the needed to be addressed. He met with Jesse Bloomer, NERIC IT, and together they completed the necessary items. He will keep the Board updated  on any news he receives.

BUSINESS  OFFICE SUCCESSION PLAN  – Dr. Ziskin reminded the Board of  the upcoming retirement of Mr. Rockefeller, Business Manager, and the plans to hire a new account clerk in order to divide his duties between the business office staff. Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mr. Jones to create a Director of Financial Management Position. AYES: Kardash, Przestrzelski,  McFee, Bartholomew, and  Jones.  NAYES: None.   ABSTAIN: None.   Motion Canied.

Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee  to create an Administrative Assistant for Human Resources and Data Position. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Carried.

APPROVE CHANGES TO THE ATHLETIC  CODE, POLICY, AND PROCEDURES

Dr. Ziskin presented the Board with revisions to the Athletic Policy for their review. Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mr. Barholomew to approve the changes to the Athletic Code, Policy, and Procedures  as presented.   AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Carried.

PUBLIC COMMENT – Nothing at this time

EXECUTIVE SESSION -Mr. Przestrzelski moved, seconded by Mr. Baitholomew to move to executive session at 7:10 p.m. to discuss recommendations of the CPSE/CSE/504 and personnel issues. AYES:  Kardash, Przestrzelski, McFee, Bartholomew,  and Jones.  NAYES:  None. ABSTAIN: None.  Motion Carried.

RETURN TO OPEN SESSION -The board returned to open session at 8:25 p.m. on a motion by Mr. Przestrzelski and seconded by Mr. Bartholomew. President Kardash indicated that no action was taken during executive session. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Carried.

CSE/CPSE/504 RECOMMENDATIONS -Mr. McFee moved, seconded by Mr. Bartholomew to approve recommendations of the Committee on Special Education for meetings held on  October 10, 2017; October 12, 2017; October 16, 2017; October 18, 2017; October   19, 2017; October 20, 2017; October 24, 2017; October 25, 2017; October 26, 2017; and November 8, 2017.  AYES:   Kardash,  Przestrzelsld,  McFee,  Bartholomew,  and Jones.   NAYES: None. ABSTAIN: None.  Motion Carried.

APPROVE HFM BOCES SUBSTITUTE LIST -Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee to approve the HFM BOCES Substitute List for December 2017. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None.  ABSTAIN: None.  Motion Carried.

APPROVE MATERNITY LEAVE (K . MACHEMER) – Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee to approve the maternity leave request for Kathleen Machemer. Mrs. Machemer will be on FMLA Leave from approximately April 17, 2018 through June 22, 2018.  AYES:  Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None.  ABSTAIN: None.  Motion Carried.

ACCEPT LETTER OF RETIREMENT (J. KING) -Upon the recommendation of Superintendent Ziskin, Mr. Przestrzelski moved, seconded by Mr. Bartholomew to accept the letter of retirement from Mrs. Judy King from her position of Full Time Teacher Aide effective June 30, 2018. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Carried.

ACCEPT LETTER OF RETIREMENT (N. WILDER) -Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee to accept the letter of retirement from Mrs. Nancy Wilder from her position of Secondary Science Teacher effective June 30, 2018. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Ca1Tied.

ACCEPT RESIGNATION  OF EXTRA DUTY POSITION (A. BOUCK) -Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee to accept the resignation of Andrea Bouck from her extra duty position of Cheerleading Coach. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones.  NAYES: None.  ABSTAIN: None. Motion Carried.

APPOINT EXTRA DUTY POSITIONS (C. FOWLER & E. KRUM) -Upon the recommendation of Superintendent Zisldn, Mr. Przestrzelski moved, seconded by Mr. Bartholomew to appoint the following extra duty positions for the 2017-2018 school year: Courtney Fowler – Cheerleading and Elaine Krum -Modified Wrestling. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Carried.

APPROVE SCHOOL VOLUNTEERS -Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mr. Bartholomew to approve the following volunteers: Geoff Snyder, Elijah Braemer, Chris Searles -Boys Basketball; Andrea Bouck – Cheerleading; Christiane Swartz -Elementary School; and Lori McVeigh and Amber Trumbull -Mrs. Balcer’s PreK Classroom.

APPOINTMENT  (SUBSTITUTE CLEANER -M. HOFFMAN) -Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. Bartholomew to adopt the following resolution: BE IT RESOLVED that the Board of Education of the Fo1t Plain Central School District hereby conditionally appoints Martin Hoffman to the position of Substitute Cleaner subject to the rules of the Montgomery County Civil Service Commission. In accordance with the Civil Service Rules, such appointment is a 6 month probationary appointment.  BE IT FURTHER RESOLVED that this appointment is made on a conditional  basis and subject to the receipt of a statement from Martin Hoffman regarding criminal convictions(s) or pending criminal charges.  Mr. Hoffman’s continued employment is   specifically contingent upon the District’s receipt of notice, from the Commissioner  of  Education, that he is fully cleared for employment. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones.  NAYES: None.  ABSTAIN: None.  Motion  Carried.

APPOINTMENT (SUBSTITUTE BUS DRIVER – K. SEIP) – Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mr. Jones to approve the following resolution: BE IT RESOLVED that the Board of Education of the Fort Plain Central School District hereby conditionally appoints Krista Seip to the position of Substitute Bus Driver subject to the rules of the Montgomery County Civil Service Commission. In accordance with the Civil Service Rules, such appointment is a 6 month probationary appointment. BE IT FURTHER RESOLVED that this appointment is made on a conditional basis and subject to the receipt of both a statement from Krista Seip regarding criminal convictions(s) or pending criminal charges and the receipt of criminal background clearance from the Commissioner of Education. Miss Seip’s continued employment is specifically contingent upon the District’s receipt of notice, from the Commissioner of Education, that she is fully cleared for employment and her continued 19A certification. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones.  NAYES: None.  ABSTAIN: None.  Motion Carried.

APPOINT FOR DIRECTOR OF FINANCIAL MANAGEMENT AND APPROVE CONTRACT – Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mr. Jones to appoint Mrs. Philene Hudson to the position of Director of Financial Management and approve the employment contract effective July 1,2018. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones. NAYES: None. ABSTAIN: None. Motion Carried.

APPOINT ADMINISTRATIVE ASSISTANT FOR HUMAN RESOURCES AND DATA AND APPROVE CONTRACT -Upon the recommendation of Superintendent Ziskin, Mr. Bartholomew moved, seconded by Mr. Przestrzelski to appoint Mrs. Jessica Sanders to the position of Administrative Assistant for Human Resources and Data and approve the employment contact effective July 1, 2018. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones.  NAYES: None.  ABSTAIN: None.  Motion  Carried.

APPROVE CONTRACT AMENDMENT  FOR K. CANALLATOS -Upon the recommendation of Superintendent Ziskin, Mr. Bartholomew moved, seconded by Mr. Jones to approve the contract amendment for Mrs. Katrina Canallatos dated November 15, 2017. AYES: Kardash, Przestrzelski, McFee, Bartholomew, and Jones.  NAYES: None.  ABSTAIN:  None. Motion Carried.

ADJOURNMENT -Mr. Bartholomew moved, seconded by Mr. Przestrzelski to adjourn the meeting at 8:30 p.m. AYES: Kardash, Przestrzelski, Mcfee, Bartholomew, and Jones.

NAYES: None. ABSTAIN: None. Motion  Carried.