Proceedings of Board of Education reorganizational meeting – July 5, 2016; Proceedings of Board of Education regular meeting – July 5, 2016

Notes available August 2, 2016

The Fort Plain Central School Board of Education met in reorganizational session on Wednesday, July 1, 2015 in the conference room at the Harry Hoag School.

PRESENT -Todd McFee, Ronald Kardash, Jeffrey Jones, Jami L. Stevens, Mary Beth Hudyncia, Joseph Bartholomew, and David Przestrzelski.

ABSENT -None

OTHERS -David W. Ziskin, Superintendent of Schools; Rebecca J. Smith, Secretary to the Superintendent; Carl J. Rockefeller, Business Manager; and Lauri Broady, Food Service Director.

CALL TO ORDER -Carl J. Rockefeller, District Clerk, called the meeting to order at 7:10 p.m.

ADMINISTER OATH -District Clerk Carl J. Rockefeller administered the oath of office board members Todd McFee, Ronald Kardash, Jeffrey L. Jones, Mary Beth Hudyncia, David Przestrzelski, Joseph Bartholomew; and Jami L. Stevens.

ELECTION OF PRESIDENT – District Clerk Carl J. Rockefeller called for nominations for the position of President of the Board of Education. Mr. McFee nominated Ronald Kardash. There being no further nominations, the board cast one vote for Mr. Kardash

The Meeting was turned over to President Kardash.

FIRST VICE-PRESIDENT -President Kardash called for nominations for the office of First Vice-President. Mrs. Hudyncia, seconded by Mr. McFee, nominated Jeffrey L. Jones. There being no further nominations, the Board cast one vote for Mr. Jones.

SECOND VICE-PRESIDENT -President Kardash called for nominations for the office of Second Vice-President. Mr. McFee, seconded by Mrs. Hudyncia nominated Joseph Bartholomew. There being no further nominations, the Board case one vote for Mr. Bartholomew.

Mr. Rockefeller administered the oath of office to the newly elected officers.

ANNUAL APPOINTMENTS – Mr. McFee moved, seconded by Mrs. Stevens to make the following annual appointments: Carl J. Rockefeller – School District Clerk; Rebecca J. Smith- Secretary to the Board; Shirley Bouck – School District Treasurer; Philene Hudson – Deputy Treasurer; Jessica Sanders – School Tax Collector; Rebecca J. Smith – Deputy Tax Collector; Holly Kane – Claims Auditor; Girvin & Ferlazzo- School Attorneys; Ronald Kardash – Chief Fiscal Officer; Carl J. Rockefeller- Chief Accounting Officer; Philene Hudson – Extraclassroom Accounting Auditor; Deborah Larrabee – Chief Faculty Counselor; Lauren Crisman – Sexual Harassment Officer; Attendance Officers- Lauren Crisman, PreK-6 Principal and Deborah Larrabee, Jr.-Sr. HS Principal; Carl J, Rockefeller – Purchasing Agent; Carl J. Rockefeller – Payroll Certification Officer; Ronald Kardash -Permanent Chairperson; School Physician will be a contract with St. Mary’s Hospital; Homeless Liaison: Superintendent of Schools; Dignity Act Coordinator: Deborah Larrabee and Lauren Crisman; Compensation Trust Designated Representative and Alternates with Voting Rights: Carl J. Rockefeller, David W. Ziskin, Jessica Sanders, and Philene Hudson; Administrator for the FPCSD Flexible Spending Account Plan: Carl J. Rockefeller. Approved Unanimously.
SET BOND FOR EMPLOYEES -Mr. Jones moved, seconded by Mrs.  Stevens to set the   bond for the Treasurer  and Deputy  Treasurer  at $5,000,000; for the Tax Collector and  Deputy Tax Collector at $5,000,000; and for Internal Auditor at $5,000,000. Approved Unanimously.

DESIGNATIONS -Mrs. Hudyncia moved, seconded by Mr. Mcfee to approve the following designation for the 2016-2017 school year: Official Newspapers – Courier-Standard­ Enterprise and Amsterdam Recorder. Approved Unanimously. Mrs. Stevens moved, seconded by Mr. Mcfee to approve the following designation for the 2016-2017 school year: Official Bank for School Accounts -NBT Bank. Approved Unanimously. Mrs. Stevens moved, seconded by Mr. Bartholomew to approve the following designation for the 2016-2017 school year: Official Bank for Extra-classroom Accounts -NBT Bank. Approved Unanimously.

RULES OF ACCOUNTING -Mrs. Hudyncia moved, seconded by Mr. Mcfee to adopt the Standard Rules of Accounting for the 2016-2017 school year. Approved Unanimously.

STANDING COMMITTEES – Mr. Kardash, Mr. Jones, and Mr. Bartholomew; Support Services -Mr. Jones1rs. Hudyncia moved, seconded by Mr. Bartholomew to appoint the following standing committee for the 2016-2017 school year: Audit Committee – and Mrs. Stevens; Curriculum Committee -Mrs. Hudyncia and Mrs. Stevens; Policy Committee – Mr. McFee and Mr. Kardash; Instructional Negotiations -Mr. McFee and Mr. Kardash; School Related Personnel Negotiations -Mr. Kardash and Mr. Jones; Safety Committee – Mr. Bartholomew and Mr. Przestrzelski. Approved Unanimously.

ESTABLISH PETTY CASH – Mr. Mcf ee moved, seconded by Mrs. Hudyncia to establish a petty cash fund in the amount of $250 to be administered by Rebecca J. Smith. Approved Unanimously

AUTHORIZE SIGNATORY -Mr. Mcf ee moved, seconded by Mrs. Hudyncia to authorize the  Superintendent  as signatory  for  state and federal  grants.  Approved Unanimously.

BOARD REPRESENTATIVES – Mr. Przestrzelski moved, seconded by l’v1rs. Stevens to set the following  Board  Representatives  for the 2016-2017  school year:  Athletic  Council  – Mr.

Jones and Mr. McFee; Recreation Commission -Mrs. Stevens and Mr. Kardash; Haslett Scholarship Committee -Mrs. Hudyncia; AIDS Advisory Council – Mr. Jones and Mrs. Hudyncia; Child Nutrition Advisory Council -Mrs. Hudyncia, Mr. Bartholomew, and Mr. McFee. Approved Unanimously.
RE-ADOPT POLICIES -Mrs. Hudyncia moved, seconded by Mrs. Stevens to re-adopt the policies of the board of education. Approved Unanimously.

COMPETITIVE BIDDING -Mr. Bartholomew moved, seconded by Mr. Przestrzelski to authorize Carl J. Rockefeller, Purchasing Agent to accept the lowest responsible bid on all competitive bidding. Approved Unanimously.

APPROVE LIST OF PERSONNEL HOLDING SCHOOL CELL PHONES – The list of personnel holding cell phones was reviewed. Mrs. Hudyncia moved, seconded by Mrs. Stevens to approve the list of personnel holding school cell phones: Paul VanAvery, David W. Ziskin, Garth Eggleston, Charlie Karker, Chaz Ruszkowski, Tom Hajczewski, Michael Wilday, Deborah Larrabee, Special Education Bus, and 2 phones distributed to coaches by Mr. Karker during the season. Approved Unanimously.

APPROVE LIST OF HOLDERS OF SCHOOL CREDIT CARDS- Mr. Mcfee moved, seconded by Mrs. Hudyncia to approve the list of holders of school credit cards: Wal-Mart, Rebecca J. Smith; NBT Bank VISA, Philene Hudson; MOBIL, Tom Hajczewski; LOWES, Paul VanAvery, Garth Eggleston, Carl Rockefeller, and Rebecca J. Smith. Approved Unanimously.

APPROVE SUPERINTENDENT TO AUTHORIZE POSSESSION OF WEAPONS ON SCHOOL GROUNDS (POLICY #3411) – Mrs. Hudyncia moved, seconded by Mr. Mcf ee to approve the Superintendent to authorize possession of weapons on school grounds according to Policy # 3411. Approved Unanimously.

ADJOURNMENT -Mrs. Hudyncia moved, seconded by Mr. Mcf ee to adjourn the reorganizational meeting at 7:30 p.m. Approved Unanimously.

July 5, 2016 – Regular Meeting

PRESENT -Todd Mcfee, Ronald Kardash, Jeffrey Jones, Jami L. Stevens, Mary Beth Hudyncia, Joseph Bartholomew, and David Przestrzelski.

ABSENT -None

OTHERS -David W. Ziskin, Superintendent; Rebecca J. Smith, Secretary to the Superintendent; Carl J. Rockefeller, Business Manager; and Lauri Broady, Food Service Director.

CALL TO ORDER -President Kardash called the meeting to order at 7:30 p.m.

TIME FOR VISITORS -None

ACCEPT MEETING MINUTES – Upon the recommendation of Superintendent Ziskin, Mrs. Hudyncia moved, seconded by Mr. Mcf ee to accept the minutes of the Regular Meeting held on June 8, 2016 and the Special Meeting held on June 15, 2016. Approved Unanimously.

ACCEPT FINANCIAL REPORTS -Upon the recommendation of Superintendent Ziskin,  Mrs. Stevens moved, seconded by Mrs. Hudyncia to accept the following financial reports: Treasurer’s Report for Money Market, Payroll, ACH Savings and General Fund for June 2016; Budget Transfers for May 2016; Budget Amendments for May 2016; Budget Reports for May 2016; and Treasurer’s Reports for Extra Classroom Funds for May 2016.

Approved  Unanimously.

PREVIOUS BUSINESS -Mr. Ziskin noted the Wireless Project is progressing ahead of schedule. Everything should be up and running before the start of school.

BUSINESS MANAGER- Mr. Rockefeller provided the Board with the Senior Citizen Exemption Policy (# 5241). The Board has set the income level at $12,000.00. He explained each year that level must be reviewed. Mrs. Stevens moved, seconded by Mrs. Hudyncia to keep the income level at $12,000.00. Approved Unanimously.

Mr. Rockefeller provided the Board with the Food Service Budget for the 2016-2017 school year. Mr. McFee moved, seconded by Mrs. Hudyncia to accept the Food Service Budget as presented. Approved Unanimously.

Mr. Rockefeller and Mrs. Broady presented the Board with information regarding the Community Eligibility Provision for the Jr. Sr. High School Building. The Elementary Building is already approved and the students all receive free lunch. If the Jr. Sr. High School Building is approved, every student in our district will receive free lunch. Upon the recommendation of Mr. Rockefeller, Mrs. Stevens moved, seconded by Mr. McFee to approve the submission of the application for Community Eligibility Provision for the Jr. Sr. High School Building. Approved Unanimously.

Mr. Rockefeller informed the Board that they sold Bus 47 for $17,600.00 and Bus 52 for

$14,100.00 on EBAY. Mr. Rockefeller noted that Tom Hajczewski, Chaz Ruszkowski and the transportation department have done a great job with the buses allowing us to receive substantial amounts when we sell them.

COMMITTEE REPORTS – None

INFORMATIONAL ITEMS -Mr. Ziskin provided the Board with the Jr. Sr. High School Annual Health Report and Annual Health and Safety Inspection from Mrs. Tara Hayes, RN, Jr. Sr. High School Nurse and the Annual Health and Safety Inspection from Mrs. Tina Curnm, RN Elementary School for their review. No significant concerns were noted.

SET TUITION RATE- The Board discussed the tuition rate. Other districts are continuing with no tuition costs again this year. After discussion, Mr. Jones moved, seconded by Mr. Bartholomew to continue with our non-district student tuition rate at $0.00. Approved Unanimously.

ADOPT BASEBALL RESOLUTION -Mr. Ziskin noted that he has met with Jeff Smith, Rod Strait, and Coach Philips regarding a celebration for the Baseball Team. He noted on July 14th there will be a parade and celebration for the team prior to the concert in the park featuring Jocelyn and Christian Arndt. He provided the Board with a resolution to honor the team. Upon the recommendation of Superintendent Ziskin, Mrs. Stevens moved, seconded by Mrs. Hudyncia to adopt the following resolution:

WHEREAS: The 2016 Fort Plain Hilltoppers Varsity Baseball Team should be recognized for its accomplishments, and

WHEREAS: Jon Calbet, Andrew Hanifin, Jesse Heroth, Jacob Kennedy, James May, Jr., McKay Nare, Kenneth Travis, Drew Fureno, Cameron Dillenbeck, Dawson Nare, Bryce Thibodeau, Jaxson Yacowenia, Brady Fureno, Austin Battisti, and Michael D’Arcangelis are members of the 2016 Fort Plain Hilltoppers Varsity Baseball Team

WHEREAS: Mr. Craig Phillips, Mr. P.J. Brown, Mr. John Fureno, and Mr. Phil Thibodeau are the coaches of the 2016 Fort Plain Hilltoppers Varsity Baseball Team, and

WHEREAS: The 2016 Fort Plain Hilltoppers finished the season with a record of 21 wins and 3 losses, and

WHEREAS: The 2016 Fort Plain Hilltoppers defeated Fort Ann High School by a score of 2-1 to capture the Section II Class D Championship, and

WHEREAS: The 2016 Fort Plain Hilltoppers became New York State Public High School Athletic Association Regional Champions when they defeated Heuvelton High School by a score of 11-6, and

WHEREAS: On June 11, 2016 the Fort Plain Hilltoppers defeated Genesee Valley High School by a score of 11-0 and West Canada Valley High School by a score of 11-6 in the NYSPHSAA Final Four, and

WHEREAS: The 2016 Fort Plain Hilltoppers are the New York State Class D Baseball Champions, and

WHEREAS: The 2016 Fort Plain Hilltoppers Varsity Team has represented the Fort Plain Central School District and the Community of Fort Plain with great pride and dignity and serves as a model for future generations of students to follow; now therefore; be it

RESOLVED: That members of the 2016 Fort Plain Hilltoppers Varsity Baseball Team and their coaches be congratulated for their accomplishments, hard work and commitment to excellence.

Approved  Unanimously.

PUBLIC COMMENT- Mrs. Lauri Broady, Drama Club Director, informed the Board that they have decided to present The King and I as the next Drama Club Performance.

EXECUTIVE SESSION -Mr. McFee moved, seconded by Mr. Przestrzelski to move to executive session at 8:04p.m. to discuss recommendations of the CPSE/CSE/504 and personnel issues. Approved Unanimously.

RETURN TO OPEN SESSION -The board returned to open session at 9:18 p.m. on a motion by Mrs. Hudyncia and seconded by Mr. Jones. President Kardash indicated that no action was taken during executive session.

CSE/CPSE/504 ACCOMODATION TEAM -Mrs. Stevens moved, seconded by Mr. Bartholomew to approve the CSE/CPSE/504 Accommodation Team for the 2016-2017 school year consisting of: Katrina Canallatos, Director of Special Education; Dr. Lara Gordon, 7-12 School Psychologist; Kira Swanson, Pre-K-6 School Psychologist; Kimberly Bates, Parent Member; and Administrator and Teachers on call. Approved Unanimously.
CSE/CPSE RECOMMENDATIONS -Mrs. Hudyncia moved, seconded by Mr. McFee to approve recommendations of the Committee on Special Education for meetings held on May 13, 2016; May 20, 2016; May 23, 2016; May 24, 2016; June 1, 2016; June 2, 2016; June 3, 2016; June 8, 2016; June 10, 2016; June 13, 2016; June 15, 2016; June 17, 2016; June 21, 2016;
and June 23, 2016. Approved Unanimously.

EXTRA DUTY APPOINTMENT – Mrs. Stevens moved, seconded by Mr. Przestrzelski to appoint Justin Lathers to the extra duty position of Modified Boys Soccer Coach. Approved Unanimously.

APPOINT SUMMER CLEANER – Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mrs. Hudyncia to appoint Justin Lathers to the position of Summer Cleaner for the summer of 2016. Approved Unanimously.

APPROVE PATERNITY LEAVE REQUEST -Upon the recommendation of Superintendent Ziskin, Mrs. Hudyncia moved, seconded by Mr. Bartholomew to approve the request for child rearing leave from Mr. Matt Heiser.  Mr. Heiser’s leave will begin on October 18, 2016 and continue through December 2, 2016. Approved Unanimously.

APPPOINT SUMMER ENRICHMENT TEACHERS -Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mrs. Hudyncia to appoint Kevin Bogus and Lisa Trembley to the position of Summer Enrichment Teachers for the Summer 2016 program. Approved Unanimously.

APPROVE MOA WITH FPTA (ELEMENTARY TEACHER SCHEDULES)- Upon the
recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mrs. Stevens to approve the MOA with the Fort Plain Teachers Association regarding the Elementary Teacher Schedules. Approve Unanimously.

APPROVE MOA WITH HFM BOCES (SHARED PE TEACHER) -Upon the

recommendation of Superintendent Ziskin, Mr. Bartholomew moved, seconded by Mr. McFee to approve the MOA with HFM BOCES regarding the shared Physical Education Teacher. Approved  Unanimously.

APPROVE MOA WITH THE FPSRP (M. TRUMBULL LEAVE OF ABSENCE) – Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. Przestrzelski to adopt the following resolution: BE IT RESOLVED, that the Board of Education of the Fort Plain Central School District, hereby approves an unpaid leave of absence for Myra Trumbull from her position as a Cook commencing July 1, 2016 through June 30, 2017, in accordance with the terms of the agreement between the District, the Fort plain School Related Personnel Association and Myra Trumbull dated July 5, 2016. Approved Unanimously.

APPOINT DEPARTMENT  COORDINATORS – Upon the recommendation  of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee to appoint the following: English Department Coordinator – Kevin Bogus; Social Studies Department Coordinator – Will Ryan; Science Department Coordinator – Jay Jarabek; and Mathematics Department Coordinator – Margaret DiBiase.  Approved Unanimously.

ADOPT 2016-2017 BOE GOALS -Mr. Bartholomew moved, seconded by Mrs. Stevens to ado t the Board of Education Goals for the 2016-2017 school year as follows:

Safety and Student Social and Emotional Developmental Health

By June 1, 2017, the superintendent, school leaders and staff will identify, implement and evaluate action steps tailored to meet school safety needs such as health issues, bus safety and building cleanliness. The superintendent will plan appropriate professional development, parent outreach and community education and monitor progress in these areas.

Curriculum Development and Support

During the 2016-17 school year the district will prepare 100% of all students to be college and career ready as evidenced by graduation rate, attendance, college and career choice data.

Fiscal Resources

During the 2016-17 school year the Board of Education in partnership with the superintendent, business manager and school leaders will make, monitor and communicate appropriate budgetary decisions as evidenced by budget reports and external audits.

Family and Community Engagement

The Board of Education will build trust and expand parent and community engagement PreK-12 in 2016-17 as evidenced by reciprocal communication, attendance at events and parent workshops, school website, outreach to the business community and increased response on social media.

Use of Data to Inform Teacher Practices and Improve Learning

The Board of Education will use data to progress monitor goals and charge the Superintendent and Principals with ensuring that 100% of teachers use school achievement data to improve instructional   practices by   June 1, 2017. Approved  Unanimously.

ADJOURNMENT -Mrs. Stevens moved, seconded by Mrs. Hudyncia to adjourn the meeting at 9:23p.m. Approved Unanimously.