Proceedings of Board of Education Meeting – May 16, 2017

Notes available- June 7, 2017

PRESENT – Ronald Kardash, Jami Stevens, Mary Beth Hudyncia, Jeffrey Jones, and Todd McFee.

ABSENT -David Przestrzelski  and Joseph Bartholomew

OTHERS -David W. Ziskin, Ed.D., Superintendent of Schools; Rebecca J. Smith, Secretary to the Superintendent; Carl J. Rockefeller, Business Manager; Deborah Larrabee, Jr. Sr. High School Principal; Lauren Crisman, Elementary Principal; Katrina Canallatos, Director  of Special Education;  Elizabeth  Phillips,  Communications Specialist; Jeffery T. Smith, Director of Montgomery County Emergency Services; Ethan Weinberger, Matthew Oeser, and Zachary Herron, Students.

CALL TO ORDER – President Kardash called the Regular Meeting to order at 7:00 p.m.

PLEDGE OF ALLEGIANCE

TIME FOR VISITORS – Jeffery T. Smith, Director of Emergency Services for Montgomery County gave an overview of the Opioid Overdose Prevention Program.   Dr. Ziskin noted we   would like to join the county in their program. Mr. Smith explained once the Board adopts the Opioid Policy and training is completed by their county staff, then the district will be issued  a kit.  The kits contain naloxone  which is administered through the nose.   Mr.  Smith noted that it  has been used twice already by Montgomery County Deputy Sheriffs to reverse an overdose. Dr. Ziskin and the Board thanked Director Smith for his presentation  and Dr. Ziskin said he will  contact  him once the policy  is adopted  and they  are ready to begin the process.

ACCEPT MINUTES – Upon the recommendation of Superintendent Ziskin, Mrs. Hudyncia moved, seconded by Mrs. Stevens to approve the minutes of the Regular Meeting dated May 3, 2017. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.·

ACCEPT FINANCIAL REPORTS – Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee to accept the following financial reports: Treasurer’s Report for Money Market, Payroll, ACH Savings, Special Reserve and General Fund for April 2017; Budget Reports for April 2017; Treasurer’s Reports for Extra Classroom Funds for April 2017, and Claims Auditor’s Report for April 2017. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None.  Motion Carried.

COMMITTEE REPORTS – Policy Committee: Continuing the discussion regarding Opioid Prevention, Dr. Ziskin presented the Board with Policy 7521R: Opioid Overdose Prevention. Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mrs.

Hudyncia to approve the 1st reading of the policy. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion  Carried.

PREVIOUS BUSINESS – Nothing at this time

NEW BUSINESS – Nothing at this time

BUSINESS MANAGER – Mr. Rockefeller provided the Board with the resolutions for services from DCMO BOCES for the 2017-2018 School Year. Mr. Jones moved, seconded by Mrs. Stevens to adopt the following resolutions:

COOPERATIVE PURCASHING

WHEREAS,
The Cooperative Purchasing Service is a plan of a number of public school districts in the Delaware-Chenango-Madison-Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and

WHEREAS,
The Central School named below is desirous of participating with other districts in the Delaware-Chenango-Madison-Otsego BOCES in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119-o, and

WHEREAS,
The Central School named below wishes to appoint the Delaware-Chenango-Madison­ Otsego BOCES to advertise for bid, accept, tabulate bids and award bids on their behalf; therefore

BE IT RESOLVED,
That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and,

BE IT FURTHER RESOLVED,
That the Board of Education of the Central School listed below authorizes the Delaware­ Chenango-Madison-Otsego BOCES to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED,
That the Board of Education of the Central School listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions of the participating districts; (3) abide by the Award of the BOCES Board;

(4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).

GENERIC

WHEREAS,
it is a plan of a number of public school districts in the Delaware-Chenango-Madison- Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and

WHEREAS,
The Central School named below is desirous of participating with other districts in the Delaware-Chenango-Madison-Otsego BOCES Area in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119-o, and

WHEREAS,
The Central School named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids and providing the information to their Board of Education who will make the awards; therefore

BE IT RESOLVED,
That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications and,

BE IT FURTHER RESOLVED,
That the Board of Education of the Central School listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned items, and,

BE IT FURTHER RESOLVED,
That the Board of Education of the Central School listed below agrees to (1) abide by majority decisions of the participating districts on quality standards; (2) that it will award contracts based on information provided from the bid; (3) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).

CAFETERIA SUPPLIES

WHEREAS,
It is a plan of a number of public school districts in the Delaware-Chenango-Madison- Otsego BOCES Area in New York, to bid jointly Cafeteria supplies including but not limited to food and paper items, and

WHEREAS,
The Central School named below is desirous of participating with other districts in the Delaware-Chenango-Madison-Otsego BOCES Area in the joint bidding of the commodities mentioned above as authorized by General Municipal Law, Section 119-o, and

WHEREAS,
The Central School named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids and awarding bids and reporting the results to the schools; therefore;

BE IT RESOLVED,
That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and,

BE IT FURTHER RESOLVED,
That the Board of Education of the Central School listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED,
That the Board of Education of the Central School listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions of the participating districts on quality standards; (3) that it will award contracts according to the recommendations of the committee; (4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).

AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.

APPROVE 2018-2019 SCHOOL BUDGET PLANNING CALENDAR – Mr. Rockefeller provided the Board with a copy of the planning calendar for the 2018-2019 Budget Process. Mrs. Hudyncia moved, seconded by Mr. Jones to approve the 2018-2019 Budget Planning Calendar. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None.  Motion Carried.

FIRE REPORTS  -Mr. Rockefeller informed the Board that on April 20th Mrs. Jessica Kirby­ Barnes, HFM BOCES Health and Safety Officer, conducted the annual fire inspections of the buildings. She noted there were no major defects and the minor defects were fixed at the time of inspection. Mrs. Stevens moved, seconded by Mr. McFee to accept the Fire Reports. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.

ADMINSTRATOR REPORTS -Mrs. Crisman provided the Board with her report consisting of: Students of the Month; NYS Math Testing in Grade 3-6; Professional Development related to the Code of Conduct; Spring Parent Teacher Conferences; evacuation and lockdown drills will be complete by the end of the month; Steve Siegard workshop focused on suicide prevention; Snack Bag Program; Team Meetings; Summer Literacy and Math Camp; PTA Book Fair; 6th graders transition to the Jr. High School; new hire interviews, and upcoming events. Dr. Ziskin and the Board thanked Mrs. Crisman for her report.

Dr. Larrabee presented her report to the Board consisting of Students of the Month; CASDA Recognition Dinner; Boys State; ROBY State Leadership Conference; National Honor Society; Principal List and Honor Roll; and upcoming events. Dr. Larrabee also noted that Junior Emory Sammons took First Place at the State Finals Rowing Championship. Dr. Larrabee provided a breakdown of the activities her staff has done that correspond with the board of education goals. Dr. Ziskin and the Board thanked Dr. Larrabee for her report and her continued work to achieve the goals they have set for our district.

Mrs. Canallatos presented her report to the Board consisting of Special Education Statistics as  well as a breakdown  of the Board priority  areas and what the department  is doing to  accomplish the goals set forth. Dr. Ziskin and the Board thanked Mrs. Canallatos for her report and her continued work to accomplish the goals set by the district.

INFORMATIONAL ITEMS- Dr. Ziskin provided the Academic Athletic Report from Mr. Karker to the Board members.  46.01% of our athletes are on the Principal’s  List or Honor    Roll.

APPROVE 2017-2018 SCHOOL CALENDAR -Dr. Ziskin provided the Board with a copy of the 2017-2018 school calendar. He noted it is aligned with the HFM BOCES Calendar and has more Superintendent Conference Days built in this year. Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mrs. Stevens to approve the 2017-2018 School Calendar.   AYES: Kardash,  Stevens, Hudyncia, Jones, and McFee.   NAYES:  None.

ABSTAIN:   None.   Motion Carried.

APPROVE 2017-2018 BOARD OF EDUCATION CALENDAR

Mr. Ziskin provided the Board of Education with the 2017-2018 Board of Education Schedule. He noted the reorganizational meeting is supposed to be held on the first Tuesday of July.  If it falls on a  holiday it shall be the next day. He also explained that if they want to have the meeting anytime within the first  10 days of July the may schedule it by resolution.  Mrs. Hudyncia moved, seconded by Mr. Jones to adopt the following resolution:

BE IT RESOLVED
that the Board of Education  schedules the Reorganizational  Meeting  on Monday,  July 10 at 7:00pm.

AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.

Upon the recommendation  of Superintendent Ziskin, Mr. McFee moved,  seconded by  Mrs. Stevens to approve the 2017-218 School Calendar with the noted change.

AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.

UNIFIED BASKETBALL – Dr. Ziskin and the Administrator’s praised the Unified Basketball Program. They noted it is a well-rounded school atmosphere and extremely rewarding for both special education students and general education students.

ACCEPT DONATION OF FLAGS AND FLAG POLES – Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mr. McFee to accept the donation of 2 Flag Poles and Poles from Mr. Richard Kennedy to be placed outside center field of the Baseball and Softball fields. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN:   None.   Motion Carried.

PUBLIC COMMENT-  None

EXECUTIVE SESSION -Mrs. Hudyncia moved, seconded by Mrs. Stevens to move to executive session at 8:00 p.m. to discuss personnel issues. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN:  None. Motion Carried.

RETURN TO OPEN SESSION -The board returned to open session at 8:43 p.m. on a motion by Mr. McFee and seconded by Mrs. Stevens. President Kardash indicated that no action was taken during executive session. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.

CSE/CPSE/504 RECOMMENDATIONS – Mr. Jones moved, seconded by Mr. McFee to approve recommendations of the Committee on Special Education for meetings held on April 13, 2017; April 25, 2017; April 27, 2017; May 2, 2017; May 3, 2017; May 9, 2017; and May 10, 2017. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None.   Motion Carried.

APPROVE HFM BOCES SUBSTITUTE LIST – Upon the recommendation of Superintendent Ziskin, Mrs. Stevens moved, seconded by Mrs. Hudyncia to approve the HFM BOCES Substitute List dated May 11, 2017. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None.  Motion Carried.

REINSTATE  SUBSTITUTE  CLEANER – Upon the recommendation  of Superintendent Ziskin, Mr. McFee moved, seconded by Mrs. Stevens to reinstate Kevin  Simmons to the position  of Substitute Cleaner. He has moved back to the area.  AYES: Kardash,  Stevens, Hudyncia,    Jones,  and McFee.   NAYES: None. ABSTAIN:   None.   Motion Carried.

ADOPT RETIREE HEALTH INSURANCE RESOLUTION – Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mrs. Hudyncia to adopt the following resolution:

BE IT RESOLVED, Effective July 1, 2017, health insurance contributions for retirees currently received health insurance benefits through the Fort Plain Central School District who retired between July 1, 1994 and June 30, 1997 (Inclusive) are amended as follows: The retiree shall receive health insurance coverage under the District’s Plan for the remainder of their life, with the District paying 90% of the premium cost of an individual policy and the retiree paying the remaining premium. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN:  None. Motion Carried.

ADJOURNMENT  -Mr. McFee moved,  seconded by Mr. Jones to adjourn the meeting at 8:50 p.m. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.

RECONVENE – The Board reconvened in the Elementary Gym at 9:06 pm on a motion by Mr. Jones and seconded by Mr. McFee to read the results of the Budget Vote and Candidate Election.

ACCEPT BUDGET VOTE AND CANDIDATE RESULTS – Mrs. Stevens moved seconded by Mrs. Hudyncia to accept the Budget Vote Results and the Candidate Results as follows:

Proposition 1 – Budget Proposition:  YES  159;  NO 48

Shall the Board of Education of Fort Plain Central School, Fort Plain, NY, be authorized to expend the sum of $19,890,000.00 as set forth in the 2017-2018 Budget as presented to this meeting by said Board of Education and to levy the necessary tax there for?

Proposition 2: Authorization to Purchase Buses: YES 155; NO  52

Shall the Board of Education of the Fort Plain Central School District be authorized to: (a) acquire school vehicles at a maximum aggregate cost of $270,000.00; (b) expend such sums for such purpose; (c) expend from the Bus Purchase Reserve Fund an amount not to exceed
$270,000.00 for such purpose; (d) levy the necessary tax therefore, to be levied and collected in such amounts as may be determined by the Board of Education taking into account state aid received and amounts disbursed from the reserve fund; and (e) in anticipation of the collection of such tax, to issue bonds and notes of the District at one time or from time to time in the principal amount not to exceed $270,000.00, and to levy a tax to pay the interest on such obligations when due?

Members of the Board of Education:

David Przestrzelski 161;  Todd McFee  179;  Jeffrey L. Jones  173

AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.

ADJOURNMENT – Mrs. Hudyncia moved, seconded by Mr. McFee to adjourn the meeting at 9:16 p.m. AYES: Kardash, Stevens, Hudyncia, Jones, and McFee. NAYES: None. ABSTAIN: None. Motion Carried.