Proceeding of Board of Education Regular Business Meeting – September 13, 2017

PRESENT – Ronald Kardash, Jami Stevens, Joseph Bartholomew, Mary Beth Hudyncia, Jeffrey Jones, David Przestrzelski, and Todd McFee.

ABSENT -None

OTHERS -David W. Ziskin, Ed.D., Superintendent of Schools; Rebecca J. Smith, Secretary to the  Superintendent;  Deborah  Larrabee, Jr.  Sr. High  School Principal;  Lauren  Crisman, Harry Hoag Elementary Principal; Katrina Canallatos, Director of Special Education; Philene Hudson, Account Clerk; Jessica Sanders, Account Clerk; Charles Karker, Athletic Director; Elizabeth  Marosek  and Deanna  Marsh, Residents.

CALL TO ORDER – President Kardash called the Regular Meeting to order at 7:00 p.m.

Dr. Ziskin noted that the Board visited the Academic Coaching Center prior the Board meeting. The Board expressed their gratitude to Mrs. Denise Smith, Ms. Colleen Cushing, and all the staff and Administration for their dedication to our students.

PLEDGE  OF ALLEGIANCE

 TIME FOR VISITORS – Dr. Patrick Michel, HFM BOCES Superintendent, presented the Board with information regarding “What is BOCES and How Does It Work?”. Dr. Michel noted that BOCES was created to pool resources and share services/staff; provide programs and services districts may not be able to afford otherwise, eliminate duplication of services, and maximize funding for the classroom. He explained the different services and CoSers  they provide as well as his duties as the Superintendent. The Board thanked Dr. Michel for his presentation and look forward to continuing to work with him toward achieving the goals set for the districts.

ACCEPT FINANCIAL REPORTS -Upon the recommendation of Superintendent Ziskin, Mr. McFee moved, seconded by Mrs. Hudyncia to accept the following financial reports: Budget Amendments for June 2017 and July 2017; Budget Reports for June 2017 and July 2017; and Extra Classroom Funds Reports for July 2017. Approved Unanimously.

COMMITTEE REPORTS – Dr. Ziskin asked the Board to consider dates for meetings in October. Robert Pierce,  Internal Auditor,  would  like to meet with the Audit  Committee; Dr. Ziskin would like to meet with the Support Services Committee along with Mr. VanAvery, Mr. Eggleston, and Mr. Rockefeller to discuss the Building Condition Survey; and the Insurance Committee to discuss the recent change to the high deductible plan.  He will contact the Board  once the dates have been   finalized.

PREVIOUS BUSINESS – Nothing at this time

NEW BUSINESS – Nothing at this time

BUSINESS MANAGER – Mrs. Jessica Sanders, Account Clerk, presented the Board with information regarding the NYS Retirement Standard Work Day and Reporting Resolution. Upon the recommendation of Superintendent Ziskin, Mrs. Hudyncia moved, seconded by Mr. McFee to adopt the following resolution: BE IT RESOLVED, that the Fort Plain Central School District, location code 72705 hereby established the following standard work days for this title and will report the officials to the New York State and Local Retirement System based on time keeping system records or their record of activities for the period of July 1, 2016 June 30, 2018: Claims Auditor, standard work day – 6hr/day. Approved Unanimously. The Board thanked Mrs. Sanders for her presentation.

Mrs. Philene Hudson reported on the status of the ST-3 and State Aid Reporting. She noted she has been working with Mr. Rockefeller to complete these reports and they will be submitted soon. She also noted the audit is complete. There were no findings and it will be presented at the October meeting. Mrs. Hudson also gave the Board an overview of the Reserve and Fund Balance accounts. The Board thanked Mrs. Hudson for the information she provided.

ADMINSTRATOR REPORTS – Mrs. Crisman provided the Board with her report consisting of work done during the surmner in aligmnent of the priority areas set by the Board. She also noted the first day of school was a success, she welcomed the new staff members to our district, she noted that the transition for her new secretary has gone smoothly, and she provided the Board with copies of the Code of Conduct, Ride with Pride agreement, Welcome Back PowerPoint for staff, Safety Protocols, 5th and 6th grade Level System and her goals for the upcoming year. Dr. Ziskin and the Board thanked Mrs. Crisman for her report and her continued work to achieve the goals they have set for our district.

Dr. Larrabee provided her report to the Board consisting of: Opening day enrollment data (338 students); minimal scheduling issues due to them being mailed home over the surmner, and teacher’s schedules. She also provided a breakdown of the activities her staff has done that correspond with the board of education goals. Dr. Ziskin and the Board thanked Dr. Larrabee for her report and her continued work to achieve the goals they have set for our district.

Mrs. Canallatos presented her report to the Board consisting of Special Education Statistics as well as a breakdown of the Board priority areas and what the department is doing to accomplish the goals set forth. She noted the surmner was very busy and productive. Dr. Ziskin and the Board thanked Mrs. Canallatos for her report and her continued work to accomplish the goals set by the district.

INFORMATIONAL ITEMS –  Dr. Ziskin thanked the administrators, faculty, staff and students for a wonderful start to the school year. Everyone worked hard during the surmmer to be ready for the start of a new school year and he is looking forward to another successful year. Dr. Ziskin provided the Board with the Enrollment Report dated September 9, 2017. Our enrollment is 821 with 482 in the Elementary School and 339 in the Jr. Sr. High School.  He noted we have 32 students being instructed at home. Dr. Ziskin informed the Board that they will continue to monitor the larger cohorts. Dr. Ziskin informed the Board that new dismissal pattern is going smoothly for all students. They are now picking up the Jr. Sr. High School students first, followed by the elementary students.  Dr. Ziskin provided information regarding the Grade 3-8 NYS ELA and Math Test Results and Trends for their review.

Ben Meyers, Communications Specialist, provided the Board with an update. He noted the new website is up and running and many people are visiting it. He is working the administrators to keep up to date information from both buildings. The Facebook page is doing well.  He has added weekly items such as Menu Monday, BOE Tuesday, and Selfie Wednesday with Randy the Ram.  He has also started an Instagram account for the district and Rhyonn Ford, a Jr. Sr. High Student is helping him to get students involved. Dr. Ziskin and the Board thanked Mr. Meyers for his continued work and for keeping the social media accounts up to date to keep our community informed of the wonderful things going on in our district.

Dr. Ziskin also provided the Board with an article regarding the change in common core standards for their information.

ACCEPT DONATION OF BATTING CAGE -Mr. Ziskin provided information from Mr.  Phil Thibodeau and Mr. Jason Nellis regarding a batting cage the Baseball Boosters would like to donate to the district. Upon the recommendation of Superintendent Ziskin, Mrs. Stevens moved, seconded by Mr. Jones to accept the donation of the batting cage from the Baseball Boosters to be installed at the sports complex. Approved Unanimously.

TAX RATES -Dr. Ziskin noted that the Board has received questions regarding the tax rates. He provided the Board with information regarding the equalization rates and noted that the tax levy has stayed stable over the past 5 years it is the equalization rates that have made the difference in the tax rates. He told the Board that if any residents have questions, they are welcome to make an appointment with him and he will sit down with them and go over all the information.

PUBLIC COMMENT – Charlie Karker, Athletic Coordinator, noted the Jr. Sr. High School was a School of Excellence in Section II with all of our varsity athletes having had a 90 average or above.

EXECUTIVE SESSION -Mr. Mcfee moved, seconded by Mr. Bartholomew to move to executive session at 8:45 p.m. to discuss recommendations of the CPSE/CSE/504 and personnel issues. Approved Unanimously.

RETURN TO OPEN SESSION -The board returned to open session at 9:35 p.m. on a motion by Mr. Jones and seconded by Mrs. Stevens. President Kardash indicated that no action was taken during executive session. Approved Unanimously.

CSE/CPSE/504 RECOMMENDATIONS -Mr. Jones moved, seconded by Mr. Bartholomew to approve recommendations of the Committee on Special Education for meetings held on August 31, 2017; and September 7, 2017. Approved Unanimously.

APPOINT EXTRA DUTY POSITIONS -Upon the recommendation  of Superintendent Ziskin, Mrs. Hudyncia moved, seconded by Mr. Mcf ee to appoint the following extra duty positions for the 2017-2018 school year: Adam Cutspec -N Boys Basketball Coach; Don Stockwell – Cross Country Assistant Coach; Lizabeth and Ted Arndt -Co-Chess Club Advisors; and Craig Phillips -Varsity Baseball Coach.  Approved Unanimously.

APPOINTMENT  (  SUBSTITUTE FOOD SERVICE – D. WAVERIS) – Upon the recommendation of Superintendent Ziskin, Mr. Bartholomew moved, seconded by Mrs. Hudyncia to adopt the following resolution: BE IT RESOLVED that the Board of Education of the Fort Plain Central School District hereby conditionally appoints Donna Waveris to the position of Substitute Food Service Worker subject to the rules of the Montgomery County Civil Service Commission. In accordance with the Civil Service Rules, such appointment is a 6 month probationary appointment. BE IT FURTHER RESOLVED that this appointment is made on a conditional basis and subject to the receipt of a statement from Donna Waveris regarding criminal convictions(s) or pending criminal charges. Mrs. Waveris’ continued employment is specifically contingent upon the District’s receipt of notice, from the Commissioner of Education, that she is fully cleared for employment. Approved Unanimously.

APPOINTMENT PART TIME AIDE (K. PIDLLIPS) – Upon the recommendation of Superintendent Ziskin, Mr. Jones moved, seconded by Mrs. Stevens to approve the following resolution: BE IT RESOLVED that the Board of Education of the Fort Plain Central School District hereby conditionally appoints Kim Phillips to the position of Part Time Teacher Aide subject to the rules of the Montgomery County Civil Service Commission. In accordance with the Civil Service Rules, such appointment is a six-month probationary appointment. BE IT FURTHER RESOLVED that this appointment is made on a conditional basis, and subject to the receipt of both a statement from Kim Phillips regarding criminal conviction(s) or pending criminal charges and the receipt ofcriminal background clearance from the Commissioner of Education. Kim Phillips’ continued employment is specifically contingent upon the District’s receipt of notice from the Commissioner of Education, that she is fully cleared for employment. Approved Unanimously.

ADJOURNMENT -Mrs. Stevens moved, seconded by Mrs. Hudyncia to adjourn the meeting at 9:38 p.m. Approved Unanimously.